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Secretary 2
AMES IA 50010
Category: Automotive, Manufacturing, Transportation
  • We need you for Full-time
  • Your pay will be discussed at your interview
  • Closing 6/11/2018 11: 59 PM Central

Job code: lhw-e0-90649154

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Iowa Department of Transportation

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Summary

  Job posted:   Thu Jun 7, 2018
  Distance to work:   ? miles
       
  2 Views, 0 Applications  
 
Secretary 2
Salary $35,276.80 - $51,646.40 Annually
Location Ames - 50011 - Story County, IA
Agency 645 Iowa Department of Transportation
Job Number 18-02094
Point of Contact Mike Harvey, (515) 239-1327

Job Description


The Iowa Department of Transportation is looking to fill a Secretary 2 position to assist the state.


This position is in the Office of Support Services. The office oversees a staff of 60+ employees including the Design & Inspection Team, Distribution Center & Printing, Custodial Services, Equipment Services and Building Services. Support Services is responsible for facilities and structures around the State of Iowa.


This position includes the duties in the following areas:



+ Perform secretarial duties for the Office of Support Services.


+ Customer service liaison


+ Provide general office and related support services. Answer office phones, transfer calls, take messages and greet internal and external customers.


+ Schedule Meetings and reserve conference rooms.


+ Distribute the mail.


+ Order supplies for all offices.


+ Maintains office files.


+ Monitors the fire and tornado emergency alert system.


+ Issues security badges and works with contracted security personnel.



Personnel



+ Assist supervisors with processing P1 and P5's. Assist in the hiring process, including scheduling interviews and sending correspondence.


+ Provide support for employee evaluations, including scheduling reviews so they are not delinquent.



Travel



+ Independently create and review all travel requests to ensure compliance with policy, accuracy and completeness.


+ Assist staff in registering for training classes as requested. Financial Administration


+ Set up, maintain, and monitor contracts in the Accounts Payable System for use in paying vouchers as required.


+ Prepare vouchers to pay for office travel and training expenses.


+ Keep records and supporting documentation for all contracts and vouchers. General Correspondence


+ Prepare informational, complex-wide emails.


+ Assist Director and staff as needed.


+ Proof material and make changes or corrections as needed



Minimum Qualification Requirements


Experience equal to two years of full-time general office work, one year of which must have involved secretarial or related administrative support duties;


OR


post high school course work in an accredited secretarial, business, or closely related curriculum may be substituted for the required experience on a month-for-month basis;


OR


completion of thirty (30) semester (or equivalent) hours of undergraduate college level course work may be substituted for the one year of required general office experience;


OR


certification from the State of Iowa Administrative Assistant Certificate Program will substitute for six months of the required experience;


OR


employees with current continuous experience in the state executive branch that includes the equivalent of one year of full-time work as a Secretary 1.


For additional information, please click on this link to view the job description. (Download PDF reader)


Additional Qualification Requirements


Typing Requirement: Applicants may be required to have the ability to type 40 wpm net. If included in the Minimum Requirements of this job vacancy, you must provide verification of your typing score prior to the closing date of this vacancy. (Click here for more details about the typing test.)




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